---
title: Leave Management System - Gadjian
url: https://www.gadjian.com/en/features/leave-management-system
language: en-US
type: product
last_updated: 2026-07-24
---
# Employee Leave Management System for Modern Workplace

> Gadjian's leave management system is an HRIS feature used to manage leave, permission, and sick-leave requests digitally and paperlessly. HR and employees can submit, approve, and monitor leave history in one centralized, automated system.

## What is a Leave Management System?
A leave management system is a feature within Gadjian's HRIS software that makes it easy for HR and employees to monitor and submit leave, permission, and sick requests digitally. Employees can upload supporting letters, submit requests through the GadjianKu mobile app, and check their remaining leave balance anytime. The approval process can be customized to the company's hierarchy (tiered approval), and leave carry-forward calculations are handled automatically by the system.

## Who is a Leave Management System for?
- Employees: submit leave, permission, or sick requests in seconds from their phone without paper documents.
- HR teams: monitor, approve, and summarize all employee leave and permission data in one centralized dashboard.

## Key Features
| Feature | Function | For whom |
|---|---|---|
| Document upload | Employees attach a sick/permission letter to support the reason for absence | Employees |
| Multi-level approval | The approval process matches the company's hierarchy, with HR giving final approval | HR & managers |
| Automatic data summary | Provides sick, permission, and leave summaries that can be downloaded automatically | HR |
| Carry forward & leave debt | Calculates unused leave carried to the next period automatically | HR |
| ESS (Employee Self Service) access | Employees submit leave and monitor records via dashboard or GadjianKu | Employees |

## How does it work?
1. Employees choose the request type (leave, permission, or sick) on the dashboard or GadjianKu app.
2. Employees upload a supporting letter if needed, then submit the request.
3. The request is routed to managers for tiered approval according to the company's hierarchy.
4. HR monitors and gives final approval through the Gadjian dashboard.
5. The system automatically summarizes leave data, including carry-forward calculations.

## After how many days of unexplained absence is an employee considered to have abandoned their job under Indonesian labor law?
Under Indonesia's Labor Law, an employee who is absent without written notice and valid proof for 5 or more consecutive working days, and has been properly summoned twice by the company, can be classified as having resigned (mangkir). [PERLU VERIFIKASI: article number and status of this provision after the Job Creation Law, must be checked against the official source before publication]

## Comparison
| | Gadjian | Common alternative |
|---|---|---|
| Leave request process | Paperless, via the GadjianKu mobile app and web dashboard (per product page, 2026-07-24) | [PERLU VERIFIKASI: other HRIS competitor categories, self-service and approval-flow coverage varies, not independently verified as of 2026-07-24] |
| Leave carry-forward calculation | Automatic based on company policy | [PERLU VERIFIKASI: competitor support for automatic carry-forward calculation, not independently verified as of 2026-07-24] |

## Data & references
- [PERLU SUMBER: no named-source statistic on digital leave request volume in Indonesia is available on this page]
- The 5-consecutive-day unexplained absence provision refers to Indonesia's Manpower Law [PERLU VERIFIKASI: latest article/law number and status after the Job Creation Law, must be checked against the official source before publication]

## FAQ
**What is the Gadjian employee leave management app?**
The Gadjian employee leave app is an HRIS feature for managing leave, permission, and sick-leave requests digitally and paperlessly, letting HR and employees submit and monitor history in one system.

**What is leave carry forward and how does Gadjian calculate it?**
Leave carry forward is the unused leave balance carried over to the next period. Gadjian calculates it automatically based on company policy, so HR doesn't need to calculate manually.

**Is leave management in Gadjian fully paperless?**
Yes, the entire process from submission, uploading supporting letters, tiered approval, to data summary happens digitally with no paper documents.

## Next steps
- [Try Gadjian for Free](https://www.gadjian.com/en/demo)

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Source: https://www.gadjian.com/en/features/leave-management-system · Last updated: 2026-07-24